Using Acronyms In Essays

 

First, let us define the terms Abbreviation, Acronym and Initialism. According to merriam-webster.com, abbreviation is ‘a shortened form of a written word or phrase used in place of the whole,’ while acronym is ‘a word (as NATO, radar, or laser) formed from the initial letter or letters of each of the successive parts or major parts of a compound term,’ and initialism is ‘an abbreviation (as FBI) formed from initial letters.’ Given these definitions, we can conclude that acronyms and initialisms are forms of abbreviation. And the difference between an acronym and an initialism is that we pronounce the letters in an acronym as a word, and we spell out the letters in an initialism.

Click Here to Download APA style guidelines in using abbreviations

Now that we understand the definition of these words, the question is: Can we use abbreviations in academic writing?

The answer is YES. But there are several things to remember when doing so:

Only abbreviate terms that appear four or more times in the paper.

If the research is about Post-traumatic stress disorder (PTSD), one would expect this term to be repeated multiple times in the paper. It would make more sense to use the initialism ‘PTSD’ instead of ‘Post-traumatic stress disorder’ over and over. There is no need to abbreviate terms that appear fewer than three times after its first use.

When referring to a term or name of an organisation for the first time, always spell it out and then add the abbreviated name beside it. For example, ‘The American Psychological Association (APA) has set a writing style guide for academic documents. It is generally referred to as the APA style.’

Though there is no rule stating it is required to abbreviate a term used four or more times, it is advised that once an expression is abbreviated, the abbreviated form must be used consistently from then on.

Use abbreviations to make reading easier.

Anglo-Australian Near-Earth Asteroid Survey is a mouthful, isn’t it? Reading it several times can be cumbersome, so using the initialism AANEAS would help. Same rule applies to units of measurements.

Though saving time and effort is important, we should not confuse readers with unrecognisable words. Better stick to common abbreviations, or ones the intended readers are familiar with. This means if the reader has to stop and Google the meaning of the abbreviation used, then it is best not to use it.

If use of an uncommon abbreviation cannot be avoided, define the expression so the readers will understand.

Avoid abbreviations that can be misunderstood.

Acronyms and initialisms may have several meanings. WWF used to mean something to wrestling fans. Now, one is more likely to think ‘panda’ when reading WWF. Though NSFW means National Schools Film Week to some people in the United Kingdom, it is more commonly known as a warning for content best not viewed in a public setting, like the office.

As previously mentioned, we should not confuse readers with unrecognisable words. Neither should we confuse them with expressions they may misinterpret.

Save text speak for text messages.

Never 4get that ur adviser will not LOL over ur paper full of IM abbr. Abbreviations we use in social media or text messaging is inappropriate for academic writing.

Our aim is to make readers easily understand what we write, and proper use of abbreviations can help us achieve that. But incorrect use, or overuse, of abbreviations may confuse rather than help. So when in doubt, spell it out!

Click Here to Download APA style guidelines in using abbreviations

Use abbreviations and acronyms only when they will help your readers by making written text simpler and less cumbersome. Do not use an abbreviation or acronym that would confuse your readers, that they would not recognize quickly. When in doubt, spell it out. (An abbreviation is a shortened version of a word or phrase, like Mr. and Corp.; an acronym is an abbreviation formed from the first letter or letters of a series of words, like AIDS, Garbl, NAACP and radar.)

Always spell out terms, common names and the complete proper names of organizations, projects, programs or documents the first time you use them, and repeat the complete term or name at the beginning of sections in longer documents. Although the abbreviation or acronym is capitalized for some common or generic nouns and terms, lowercase the spelled-out form.

If an abbreviation or acronym of the term or name would not be clear on second reference, avoid using it. Instead, use a shortened version of the name or a generic word, such as the agency, the committee, the department or the company.

If using unfamiliar abbreviations and acronyms is necessary, follow the complete name with the shortened form set off between commas: The Endangered Species Act, or ESA, affects many projects. Later references could use the abbreviation, a shortened version of the name or a generic word.

Whenever possible, avoid following the name of an organization, project or program with an abbreviation or acronym in parentheses or set off by dashes: Endangered Species Act (ESA).

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Do not provide an abbreviation after spelling out a term if the abbreviation isn't used elsewhere in the document.

Omit periods in most abbreviations and acronyms unless the result would spell an unrelated word. Use only one period when a sentences ends with an abbreviation that includes periods.

Don't use the before acronyms pronounced as words instead of letter by letter: OSHA, CAD. With other abbreviations, apply the same rules for the full name and the shortened version: the ESA, the state DOT, IBM. When placing either a or an before an abbreviation or acronym, determine how it would sound when spoken; see a, an, the entry above.

To form most common plural abbreviations, add an s: ABCs, CDs, chaps., Drs., IOUs, TVs, UFOs. Sometimes, an apostrophe may go before the s: when the abbreviation has internal periods (M.A.'s, M.B.A.'s, Ph.D.'s), when the abbreviation is composed of lowercase letters (pdf's), when the abbreviation is a single letter (A's, S's) and when the abbreviation would be confusing if only the s were added (OWS's instead of OWSs). In the last example, if your readers might misinterpret an abbreviation like OWS's as showing possession, leave out the apostrophe.

Avoid using e.g., i.e.; et al.; etc.

Many abbreviations may be used in charts, tables and certain types of technical writing.

If the meaning is clear, abbreviations may be used in headlines and headings.

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